General Risk Factors In Terms Of Organizing Cultural Events
The general risk factors included in the theoretical risk concepts allows for a more detailed understanding of event dangers. The general risk factors include but are not limited to developed risk assessment, risk control plan, emergency management plan, traffic management plan, and waste management plan. These processes are not confined to a cultural festival; they are variable that need to be taken into consideration for any and all types of events. Detailing each variable allows for the organizer to consider and plan for each general risk factor that could occur during the planning and implementation of the event. Granted, there are far more general risk factors to consider; however, these are the ones who carry the most weight in consideration.
Developed risk assessment
The process of risk assessment is to quantify and identify the probability of the potential for harmful effects to an individual or an item. To properly assess the risk, the organizer needs to conduct and objective evaluation of the potential risks and rank them in order of importance based on a formula. The rating of the possible probability and loss of the occurrence. In order to do a risk assessment, the planner needs to find it, assess it, and fix it. Finding it requires the organizer to list all of the possible situations or hazards which are associated with the event that could cause injury, illness, or harm to the people involved. These hazards will be listed in the risk column of the template.
The second step is to assess the potential risks. This is the section where the risks are ranked and evaluated based upon the likelihood of the hazards taking place. The exposure to the hazards and the potential consequences because the hazard may occur. It will allow the organizer to determine which risks are eminent and which ones are less likely to occur. The final step is to fix it. To prevent the potential risks, it is important to identify what measures should be put in place to reduce or eliminate the likelihood of them occurring. The changes will allow the reduction of risk in the overall event planning and implementation. Using a hierarchy of control system will eliminate or minimize the potential exposure to hazards. The system is widely accepted and used by many organizations in risk management control.
Risk Control Plan
The organizer of the cultural festival needs to implement a risk control plan. The risk control plan needs to include vital details that promote safety and health program. The control plan will strive to satisfy the federal and state regulations for events. It will establish a communication plan for procedures on reporting and recording any incidents and accidents that may occur. The risk control plan offers a reduced risk of the potential liabilities. It also provides a plan for any unexpected events that may take place.
A thorough risk control plan will also reduce the potential financial impact and cost of property damage and injuries. The plan will create a baseline for safe and expected work practices and procedures. Employees will take ownership of the program and work with the organizer to aid in controlling and minimizing risk. A risk control plan also provides the reference guide for managers. It allows reinforcement and identifies awareness of risk control. Lastly, a detailed plan will serve as management’s commitment to documentation to accountability, responsibility, and authority associated with the risk control performance.
Emergency Management Plan
In creating an emergency management plan, it will allow the organizer to be prepared in the event risk occurs. The initial minutes of an emergency are vital, and the emergency management plan is necessary. It could be as simple as having a warning prompt in place to warn guest of the potential dangers that could potentially save lives. It provides all public emergency services to be notified immediately and allows the dispatcher to send the necessary responders instantaneously. The cultural festival will have CPR certified employees present at all times, it could be lifesaving in the event it is needed. The fast response will educate the employees how to control the risk and prevent any unnecessary damages.
When an emergency takes place, the first priority to focus on saving lives. The second priority is to stabilize the incident and prevent others from being hurt. It could drastically minimize the potential damage that could occur if the risk is not contained. The emergency management plan will include employee involvement and they will know exactly what to do in the event a disaster takes place. The festival will have all necessary preventative resources on hand such are first aid kits and fire extinguishers. Being prepared to address all possible risks will allow for favourable outcomes in the event risk occurs.
Traffic management plan
The traffic management plan is necessary to maintain flow and protect pedestrians who are entering or exiting the festival. The traffic management plan includes the creating a checklist for parking, traffic, and pedestrian control of the cultural festival. It allows for the organizer to anticipate any problems that could occur during the day or days of the event. A successful traffic management plan accounts for the customer requirements of all transportation in the festival. The second priority is to ensure that the proper areas that have been dedicated to traffic flow are securely marked and regulated. The traffic management plan will allow for easy access to and from the cultural festival and ensure that foot traffic is safe to get to and from their cars.
Waste management plan
Event planning mandates a thorough was management plan be put into place. The first step in a waste management plan it to determine the overall goal of the project. For example, will there be recyclables, toxic, food waste and so on. Keeping the goal realistic is important, no one will have time to shuffle through the trash to separate the different considerations.
The second step in the plan is to predict how much waste the festival will generate. The planner will break it down by day and determine an approximate amount of waste that will be made. The estimates can be revised, they are only for the purpose of planning. The next step will determine the best method to handle the project waste. The manager of the waste plan will order the proper containers and make arrangements for them to be picked up or ended. They will be informed of the particular restrictions of requirements that are necessary for disposing of certain types of materials. Lastly, the waste management plan will outline the location of each material that will be generated at the festival. The organizer will promote recycling in any instance possible.